Scanner Instructions

Scanner Instructions

Aug 23, 2020 rap

Scanner Instructions

Aug 22, 2020 rap (copy of Ed Westen’s write-up)

5. Saving JPEG Folders and PDF Files

The output of the scanning process yields two forms of data that need to be saved. As data is produced it is stored in a directory called Ready To Go and moved from there to its final destination once a week.

JPEG folders which contain the finished JPEGs (pictures) of each page of each magazine separately are saved on the portable hard drives in the library and at Ed’s home and at Bob’s home. The directory is called MagazineJPEGs and it contains a directory for each magazine title or each group of miscellaneous magazines and individual issue folders within those directories.

PDF files, one for each magazine processed, are stored in directories on the same hard drives as the JPEG folders, above. Their directory is called MagazineArchive. These files which are really the finished product of all of our work are also saved to the Patron Computer, the processing computer and an additional small, portable hard drive.

Installing PDFs on the Patron Computer

In order to move data to the Patron Computer the Deep Freeze program which keeps that computer safe from tampering by visitors must be accessed and the computer must be Thawed. To do this go to the Desktop and in the taskbar at the lower right click on the small up arrow. The dialog box that opens has a small symbol that is the head of a polar bear. Hold down the shift key and double click on that polar bear icon. A dialog box will open asking for the password. Enter it and another box will open asking for instructions. Click on Boot Thawed and Apply and Reboot. When the computer reboots it will be thawed and data can be added, deleted or moved.

Add new magazines to the directories already in place or make new directories as needed. If a new directory is added then an icon should be added and if that directory is a US magazine then it should be pinned to the start screen. Move the new button on the start screen from the far right to the group of US Magazines on the left.

Finally the computer must be frozen again by reversing the process above.

6. Making Icons

Icons are made by taking the front cover of an appropriate magazine from its JPEG folder and loading it into Adobe Photoshop or some other photo editing program, cropping out any bad edges and saving it as a small JPEG file named with the magazine title. That new JPEG is then loaded into Pixillion Image Converter, a program on the processing computer, and converted to an icon of the same name. Icons are stored in directories called Icons or Magazinelcons in each place the PDFs are stored and are used on the Patron Computer to dress up the start screen icons and the foreign magazine icons in their directory.

Naming magazine files in post production

JPEG folders are named using the title of the magazine, sometimes shortened for convenience, followed by the year and month of the issue, usually as a four digit number. If a magazine has issues dated both before and after the year 2000 then six digit numbers are used. If the magazine has an issue number as its primary means of identification then it follows the title and may be followed by the year. Individual JPEGs within each folder are not named in any special way except that they are in the correct order as they appear in the issue.

  • Nature1Herald4601
  • LaVieAuSoleil4911
  • Nudelark2468
  • Bl.025111

PDF files are named using the title followed by identifying numbers. The issue number, the year and the month are used depending on the information available. If the issue number is the primary means of identifying issues then it is included after the title and before the date. If the date is not known then it is left off. Volume and number, if present, are shown as one number so Vol. 1, No. 2 would be shown as 1.02

  • Naturel Herald 1946 01
  • La Vie Au Soleil 1949 11
  • Nude Lark 24 1968
  • The Bulletin 1.02 195111

PDF names should easily identify the specific magazine issue when seen by a patron in a long list of similar names and give enough information to aid researchers in their work. There is so much variation in how magazines are labeled that it is impossible to make one rule fit all cases. Also, there are a surprising number of magazines published with incorrect years or months or issue numbers or magazines that have different information on the cover and on the table of contents page. Two different magazines may have the same name but be published by different organizations and in different years and even different countries. Good luckl

Maintaining the Patron Computer

The patron computer is our connection to the public and a repository for our digitized collection. The computer itself should be both easy to use and as indestructible as we can make it. In order to accomplish these goals, the Windows 8.1 operating system and other software is used following set procedures on a regular basis.

Start up

When the computer is turned on a lock screen appears and, depending on its previous state, the start screen is displayed. If the lock screen remain~ in place then touching any key will bring up the PIN dialog box (the PIN is 1234) or it will go directly to the start screen. The start screen is a colorful display of buttons, each labeled with a magazine or newsletter title and showing an icon made from the cover of an issue of that magazine. In the far right there is a button which takes you to the desktop. Should you need to enter the Microsoft account password or the administrator password it is Fox12345.

Thawing the computer

The computer is protected from accidental or intentional changes made by a patron or by the computer itself using software called Deep Freeze. The normal state of the computer is “frozen” in which changes cannot be saved and the previous configuration of the computer and its∑files return on the next restart. This means, of course, that any changes like adding new data or updating oftware can only be effective if it is done after the computer is “thawed”.

Go to the Desktop. In the lower right click on the small arrowhead in the taskbar. A dialog box will open showing icons, one of which is the outline of a polar bear head. Hold the shift key down and double click on that icon. A dialog box will open asking for the Deep Freeze password which is Fox123. The next dialog box will give choices on how you want the computer to boot up on restart. Choose Reboot Thawed, Apply and Reboot and click on yes in the next two dialog boxes. Use this procedure to freeze the computer when you are done with the maintenance.

Internet connection

The patron computer is fully capable of connecting to the internet but its normal state is unconnected. This is because there can be situations where software packages on the computer try to update themselves but conflict with the Deep Freeze software trying to keep things unchanged. The computer has had to go into the shop to have a partial windows update conflict corrected and we don’t want that to happen again. It required many hours of work to reinstall the software and data lost.

After the computer is “thawed” clicking on the "bars‘’ icon in the lower right of the taskbar will open the network connection dialog box. Click on ANRL and connect. Do not check the connect automatically box.

Updating software

Three kinds of updates need to be done each week. Windows Defender which has an icon in the taskbar, Maiwarebytes which has an icon on the desktop and Windows Update which can be found in the control panel should each check for updates. There may not be an update for Windows but Defender and Malwarebytes will always have one. Windows and Defender updates are automatic once an internet connection is made but Malwarebytes should be opened and Update Now needs to be clicked. After a windows update is installed the computer may need to be rebooted. If you are not sure ~ whether a reboot is necessary, go to the start screen and click on the power button in the upper right and if one of the choices is “update and reboot” the computer is telling you that a reboot is needed. Once the updates are done a Malwarebytes scan should be done by clicking on the icon and then choosing Scan.

Adding Archive Data

The new magazine or newsletter data should be added next. Put the thumb drive containing the new data into the USB port on the left side. Open two windows on the desktop, one for the thumb drive and one for the destination folder. Drag the new data into its appropriate estination.

Adding an Icon

When a new magazine folder is added then an icon must be added to it. Icons are located in the Magazineicons folder so any newly made ones should be dragged there. To add an icon to a folder right click on the folder and click on Properties at the bottom of the popup menu. Click on the Customize tab and then the Change Icon button. In the dialog box click on Browse and the Magazineicons folder will open. Double click on the selected icon and then on Apply and OK. The new con will be in place.

Moving buttons to the Start Screen

If a newly added folder is going to have its own button on the start screen that is done after an icon is added. Simply right click on the folder that you want the new button to access and click on Pin to Start. Go to the Start Screen and drag the new button from the far right to its proper place.

Ending the session

When the new data is added, updates are installed and Malwarebytes has finished its scan the computer should be “frozen” again. The procedure is similar to the “thawing” one above, just choose Reboot Frozen as the action to take. Reboot and you are done.