2015-10-23 Board Meeting Notes

Meeting Notes: ANRL’s Oct 23, 2015 Board Meeting
Oct 23, 2015

This board meeting was held at 11:00 AM in the main room of the library at Cypress Cove Resort.

The audio recording of the meeting is available here

Agenda:

  1. Call the meeting to order - Dave Graber
  2. Roll Call
  3. Reading of the minutes of the preceding meeting.
    • Please review the minutes which are posted on our Web site along with an audio recording. Reports of Officers and Directors
    • President - Dave Graber
    • Vice President - Edward Waller
    • Secretary - Bob Proctor
    • Treasurer - Roe Ostheim
    • Director - Ted Hadley
  4. Reports of Committees
    • Scanning Bound Material - Ed Westen
    • Newsletters - Jim Sweeney
    • Membership - Bob Proctor
    • Database - Bob Proctor
    • Technical Committee - Bob Proctor
    • Newsletter -Bob Proctor
  5. Old and Unfinished Business
  6. New Business
  7. Adjournment

Here are the planned dates for the next meetings: Jul 17, 2015 - Oct 23, 2015

  1. Call the meeting to order: Dave Graber

  2. Roll Call
    1. Present at meeting: President: Dave Graber, Vice President: Edward Waller, 2nd Vice President: Roger Vonland, Secretary: Bob Proctor, Treasurer: Roe Ostheim
    2. Not present: Director, Ted Hadley
    3. Also present at meeting: JoAn & Frank Marchese, Terry Crump, Jim Sweeney, Paul LeValley, Ed Westen, Joan Harris, Sue Nathan, Fred Van Nest.

  3. Review of minutes of last meeting Highlights of last meeting notes were read. Report was accepted as read. The report is on the Web site at: http://anrl.org/2015-07-17-board-meeting-notes

  4. Presidents Report: Dave Graber I hope everyone had a good summer. I know many of you had some nice trips including me. I also know the magazine scanning group continued to work. I want to thank the hard work of the Magazine scanning group on completing the scanning of the US Magazines.
    1. We are increasing our activities of working with other libraries. Some of the libraries we are talking to are NFF Library (TNS), INF in Europe and AANR libraries. There are several other library’s in different stages of starting up that we are watching and talking to . We are still looking for someone with Library Science skills to help us.
    2. We are still looking at the legal side of sharing material. I found that AANR had a incident where they were threatened with a law suit . It turns out it does not apply to what we are doing at all and has been settled out of court.
    3. We are getting ready to start filming key people in nudism soon. Our next people should be Dean and Barbra Hadley. We will have a meeting after this one with AANR to finalize the questions and format we will cover.
    4. We have found some Financial CDs that are FDIC guaranteed and offer interest rates that very from 1 to 6% depending on how some parameters change but are guaranteed at least 1%. We have moved part of our monies into them and are looking for some other to move some more into. At this interest rate these CD are open very short windows before they are sold out.
    5. Copyright issues were mentioned and Tony Torres is reviewing possible options.
    6. Dates for our 2016 Library meetings: January 22, April 8, July 15, Oct 21.

  5. V President’s Report: Edward Waller
    Postage issues were mentioned. Edward proposes new rates.

  6. Secretary’s Report: Bob Proctor

Summer vacations and the migration of “Snow Birds” to their northern homes both contributed to a slow-down of ANRL activities. The Library remained open on its normal hourly schedule all summer and we got a good number of visitors.

Horst Ostheim, husband of Roe Ostheim, ANRL’s Treasurer passed away on Aug 23, 2015

Helen Fisher, past ANRL President and Secretary passed away on Aug 26, 2015

Several researchers are working with ANRL. I have coordinated correspondence between them and the Librarians who can help with research. 1. Lina Chaves is researching “legislation related to public nudity in Florida” 2. James Moore is researching “Benefits of sleeping in the nude” 3. Sara Bensinger is researching “the importance of attaching clothing to sexual assault and rape”

While in Wisconsin in September, 2015, I visited TNS Headquarters in Oshkosh and met the staff. I toured the new Naturist Education Foundation Research Library (NEFTL) photographed bookshelves in 5 rooms. Carmen Hamm (Nude & Natural Advertising Manager) gave me a copy of Mark Story’s write-up on “The Naturist Education Foundation Research Library.”

I submitted two “Did You Know?” articles to both The Bulletin and E-Frog. More articles are needed.

I submitted an article for the Cypress Cove Newsletter saying that ANRL is looking for a Database Apprentice to learn FileMaker and become a backup person for Bob Proctor, who is the only person who knows the Database today.

Joan Harris from ANRL is having a meeting today at the Library to discuss collaboration and sharing of material between libraries.

4. Treasurer’s Report: Roe Ostheim
CDs are with CenterState Bank but some CDs have been moved to higher dividend instruments. Roe explained some details of how funds from Digital were moved into the CDs. We are doing OK on income and expense. Report was accepted as presented. 5. Scanning Committee Report: Ed Westen

The scanning committee has made good progress this past quarter in several areas. The digital project has moved forward and our entire US magazine collection has now been scanned, processed and is available for use on the patron computer. We are presently working on the foreign collection and have completed about 40% of it. The total number of magazines scanned and processed has now reached 7,000.

Additionally, with the completion of work on our US collection, we have been able to organize the US magazine archives located in the back room. The magazines have been sorted and their boxes have been labeled, arranged and numbered. Signs requesting that no magazines be added to or permanently removed from the numbered boxes without adjusting the shelf list have been posted there. The organization of our foreign collection, located in the alcove, is underway and will be completed as the scanning proceeds.

Finally, the shelf list has been enlarged to include data on the location of materials. Attached are two random examples of the shelf list’s current organization. The first five columns identify the magazine, columns 6 and 7 show the number and location of archived issues, columns 8 and 9 show the same information for bound magazines, column 10 shows if it has been scanned and can be viewed on the patron computer, and columns 11 and 12 show the magazine’s availability in surplus. As long as the library continues to acquire new materials the shelf list will always be a work in progress. Currently it accurately records the above information about all of the scanned magazines and most of the information about the rest of the 10,000 plus magazines in our collection. The shelf list exists in two different formats, as an easily updated Excel spreadsheet on the secretary’s computer and as a PDF file on the patron computer. PDF files of both the shelf list and the surplus list, which are updated monthly, have been forwarded to the secretary for inclusion on the web site.

Thanks to Tom, Terry and Mark for their hard work scanning and to Sue, Terry, Roger and Lou for their help with the sorting, organization and labeling of magazines this past quarter.

  1. Newsletter Committee: Jim Sweeney

This report is a record of the activity of the ANRL Newsletter Digital Archive for the 3rd Quarter of 2015. New additions made during this period resulted from scanning items received in the mail or downloaded from the internet. The majority of the additions come from the internet either as attachments received from email sent to us or by downloading items directly from websites. Newsletters received in donations are scanned as they are obtained and other additions result from an ongoing effort to organize previously scanned images.All items are converted to searchable PDF files and identified by name and year.

During the past quarter we added 152 issues received from 39 different organizations. During July we added 58 issues of the Bare Facts from Tallahassee Naturally from 2003 to 2015. There are 5 clubs where we have received issues from since the 1st quarter of this year marked by ??. We just renewed contact with the Sunchaser Travel Club and expect to get back on their mailing list.

  1. Membership: Bob Proctor
    There were two new members for this period. We also have two new Life Members. We have 188 members who get Email notifications and 13 who are not on Email. Several members prefer hard copy newsletters. Membership info is all in the FileMaker Database. There are many categories of members and Bob is working on making a full report of all of the categories. Bob reported several data problems which were caused by incorrect categories for some members.

  2. Database: Bob Proctor
    • ANRL purchased FileMaker 14 Pro Advanced and we are now in the process of making updates to layouts and scripts. The new software will make it easier to make better reports and will help find problems in some scripts and incorrect data.
  3. Tech Committee Report: Bob Proctor

    • Bob is doing some research on how to setup a Database Server to simplify collaborative work between ANRL’s librarians and between various Nudist Libraries. The server will have the capability to host multiple Database solutions and be accessible in the various libraries around the country.

    • A new page “Train: Updating ANRL’s Membership Database” was added to the Training Series in the Staff Only area of ANRL’s Web site.

    • Created a new web page on the ongoing Research projects at ANRL. Paul LeValley will take over this page in his new role as Research Coordinator.

  4. Old Business
    • Our Newsletter did not get published in July so the articles targeted for that issue will be included in the Year End issue.
    • ANRL’s List of Recommended Books and VideosThis is something that still needs to be done. We will be posting a list in the place near the door where the bulletin board is now located. Also the list will be posted on the Web site.
  5. New Business
    • The annual Christmas dinner will be in the Terrace on Dec 4, 1015 from 6 to 9 pm. Bob will make web page to coordinate people attending and food they plan to bring.
    • President Graber announced that Paul LeValley is now the Research Committee Chairman and will be coordinating all research projects.
    • The map over the Patron Computer needs updating. Bob has club contact info in the Database and can work with anyone who wants to update the map.
    • Paul LeValley made a couple points on the organizational structure of TNS (The Naturist Society), NAC (Naturist Action Committee) and NEF (Naturist Education Foundation.) He is now compiling a list of known gaps in ANRL’s library and will be working with NEF to investigate filling the gaps.
    • Fred Van Nest suggested searching for Database help on individual projects. The kind of help Bob needs in Database organization on a higher level which could help clean up naming conventions and data sharing between libraries. We will need librarian assistance in entering info into the Database once we have a good Database model.

  6. Motion to adjourn the meeting by Edward Waller, seconded by Roger Vonland and approved.

  7. Meeting adjourned at 12:05 PM.