Current library policy is to put no nude photographs on the web site.
PROCEDURE AND OPERATING MANUAL for VOLUNTEER LIBRARIANS
Explanation of color codes for this draft version:
RED indicates a needed new procedure or policy that needs to be written. Appropriate personnel should be tasked to write the new procedure, or the new procedure might be dropped or postponed.
MAGENTA indicates items that might be a change or restatement of historical policy. It is a cautionary notation that should be reviewed and approved before going final.
AMERICAN NUDIST RESEARCH LIBRARY®, Inc.
2950 Sun Cove Drive
Kissimmee, Florida 34746
Tel. (407) 933-2386
The American Nudist Research Library (ANRL) was established in 1979 to preserve the history of social nudism. In the mid-1970's, it had occurred to several individuals, long associated with the American social nudist scene, that time was running out on the preservation of much contemporary information about the origin and development of the American nudist movement. Already, key personalities had died, and in a surprising number of cases left no autobiographical material to shed light on their thinking about the movement. Magazines, journals, and publishers had come and gone and no comprehensive library remained of their publishing efforts. National nudist organizations had failed to establish --- much less maintain --- depositories of nudist history.
With each passing year, the records of the past were becoming more widely scattered. Some individuals with relatively complete data on certain aspects of the nudist experience had no idea what to do with such records. Magazines, brochures, club bulletins, convention folders, regional minutes, records of court cases, and a host of other memorabilia had been discarded, or housed in useless disarray. Thus the record of the times, of which such things were an integral part, had become blurred, diminished, and in a number of instances simply obliterated. To stop this erosion of memory and to collect, house, preserve, and display records of the national American social nudist movement, the American Nudist Research Library was founded.
There is no way that any of us can halt or slow the rush of time which will ultimately ring down the curtain on our own nudist recollections. But, assuredly, there is a step we can take now which will perpetuate as history this nudist experience of which we are a part. And that step, indeed the key purpose of this organization, is to comprehensively preserve the records of nudist history
The American Nudist Research Library is a long range project pledged to just such an undertaking. It is a grass roots, non-profit effort to provide a depository for all manner of social nudist history --- and to accord to this long struggling movement a dignified repository for its record of successful social struggle.
"With Pride In The Past"
This manual is a "what to do" guide for attendant librarians to assist them in the efficient daily operations of the Library. This manual is subject to change as operational enhancements and circumstances may require. While some temporary changes and exceptions to the procedures outlined in this guide may arise from time to time, any changes are not to be considered final until they are incorporated into this guide and published in the staff only section of the anrl.org website.
If users of this guide notice anything appearing to be outdated or incorrect, or any procedures that have been omitted from the guide, please bring them to the attention of any senior librarian or ANRL board member.
Opening the Library
Closing the Library
Librarian Work Station
Material Handling Procedures
Sample Gate Pass
Magazine / Book "Sale" Record
ANRL Donation Record
OPENING THE LIBRARY
CLOSING THE LIBRARY
LIBRARIAN WORK STATION
Librarians should be familiar with the various supplies and equipment near their desk, including computers, copiers, telephone, keys, mail trays for ANRL volunteers, supplies for check-out, membership applications, rubber stamps for various documents, receipts for donations, records of release of surplus material for donation, etc.
The Material Information Station consists of important materials in several boxes and racks near the librarian desk. Follow the link and read the details about the purposes of the various components.
Computers: To be developed. All computers, library computers and patron computers, should be explained to the Librarians
Keys: To be developed. What keys do we have and where are they kept.
Copier: To be developed.
Cash bag: To be developed
Supplies: To be developed. What forms and supplies are used, and where are they kept.
Members of the Library are now entitled to borrow specified books and videos for personal use. For many years, ANRL was not a lending library, but the policy was changed in hopes that it would attract a larger membership and because borrowing is closely controlled and involves only those items for which the Library holds multiple copies.
Librarians are responsible to check out materials to members, and to check it in upon return. Most of the time, borrowing is done in person, but the Library is testing a program of borrowing through the mail as a way of attracting more members outside the local area.
Detailed procedures can be viewed by following this link to Borrowing Procedures
MATERIAL HANDLING PROCEDURES
Borrowing (as described above) is part of a bigger process that librarians should understand which is called material handling. Material handling refers to the overall flow of material within, into and out of the library. Besides borrowing, material handling includes new material coming into the Library from purchases or donations; release (sale) of surplus material when patrons make a donation to the Library; scanning of magazines, newsletters, and other items; binding magazines into bound volumes; etc.
The Library uses specific systems to keep track of all this movement of material, and it is important that all volunteers have a basic understanding of the systems so that our database is kept accurately updated.
Further details can be viewed by following this link to Material Handling Procedures
RENEWAL OF MEMBERSHIP FOR MEMBERS WALKING INTO THE LIBRARY (Membership renewals by mail are done by membership staff)
For members walking in the door to renew their membership, take their check or cash, make sure their membership number and name are with it, enclose them in an envelope and put in the membership tray. Tell them that their renewal membership card will be mailed to them.
NEW MEMBERSHIPS FOR VISITORS WALKING INTO THE LIBRARY
We welcome anyone 18 or over to take out a new membership in the Library. The American Nudist Research Library will not discriminate based on age (except to meet the minimum age requirement), race, creed, religion, political or ethnic background or sexual orientation.
Have the individual fill out a Membership Application There is a supply of these forms on the greeting table. Have the visitor print the information so that it is legible. Tell him or her that a membership card will be mailed to them.
Place the application form and check or cash in an envelope and place it in the membership tray for further processing.
Photography (of the library interior and/or people in the library) is allowed only with permission of a board member or the owners of Cypress Cove Resort. Photo releases must be obtained from all persons being photographed. The forms are in the second file drawer from the top.
Photography of library materials is governed by a separate policy on photocopying and photography of materials which will be developed.
POLICY STATEMENT FOR VISITORS TO THE AMERICAN NUDIST RESEARCH LIBRARY
The American Nudist Research Library has been established to preserve the history of social nudism. It is a non-profit organization licensed by the state of Florida. It is considered a PRIVATE LIBRARY OPEN TO ANRL MEMBERS AND CYPRESS COVE VISITORS / MEMBERS. Other non-members, but interested parties, may be allowed to visit the Library by making arrangements in advance of the actual day of visitation by calling, e-mailing or writing the Library. The visitor may be required to present proper identification upon their arrival. Rules for this type of visit are available to the interested party upon his / her request.
PROCEDURE FOR ADMITTING NON-MEMBERS OR ANRL MEMBERS WHO DO NOT WISH TO VISIT CYPRESS COVE AND PAY A GROUNDS FEE
1. Non-members of ANRL - Advance request is mandatory and admission permit has to be available at the gate to gain entrance.
2. Member of ANRL - person must show proof of membership or gate may call Library to confirm such. Picture I.D. is required and the gate will record vehicle identification.
3. When the visitor checks in at the gate, the gate will call the Library and confirm permission to visit. The visitor will be issued a Gate Pass for direct routing to the Library. (See pass example at the end of this manual).
4. The librarian shall welcome the visitor, obtain the gate pass and if the visitor is a non-member, record the name and address from the driver's license.
5. When the visitor leaves the Library, the gate is to be called in his / her presence and informed that he / she is leaving. The librarian will enter his / her name and time departed on the Gate Pass and give it to the visitor with instructions that he / she must return the pass to the gate when leaving the resort. About 3 minutes after the guest has left, phone the gate to confirm that the visitor has returned the pass to the gate attendant and has left the property.
5. SHOULD IT BE DETERMINED THAT THE VISITOR HAS NOT EXITED THE GATE, THE CYPRESS COVE OFFICE SHOULD BE NOTIFIED IMMEDIATELY. Non-compliance of turning in the pass to the gate can result in a search of the grounds and probable cause to not allow further visits.
6. This procedure is established to legally protect both the Library and Cypress Cove Resort.
Current Member Application Form
Gate Pass from Original SOP
ANRL MAGAZINE & BOOK "SALE" RECORD
Book Sale Record from original SOP
ANRL DONATION RECORD
Donation Record from original SOP