Current library policy is to put no nude photographs on the web site.
Meeting Notes: ANRL’s Oct 21, 2016 Board Meeting
Nov 09, 2016 rap
This board meeting was held at 11:00 AM at the Library at Cypress Cove.
The audio recording of the meeting is available here
Call the meeting to order: Dave Graber
Presidents Report: Dave Graber
I have been gone a lot longer than planned, I just returned. I want to thank all the people that have worked so long and hard keeping the library operating. I want to especially thank Ed Weston and his crew, Mark Silvester, Tom Bergen, Gary Wright, and Tod Ash, that have been doing the magazine scanning with Edward Waller doing Quality Control. Jim Sweeney who single handily been taking care of scanning both new and old news letters to make our collection one of the best collections of searchable nudist newsletters around. Terry Crump has been working very hard with Bob Our secretary to learn and take over doing membership. This has been a very long and hard process. Lou for taking care of our magazine and book inventories. The many people that have been our daily librarians Edward Waller, Sue Nathan, Lou Cook, Terry Crump, Paul La Valley, with Ed Westen filling in when needed.
Bob Proctor and Dave Foot have been working hard on our SOP with Job descriptions. Where would we be without Roe Ostheim, watching our finical stuff, Thank you one and all.
The Magazine scanning is coming close to being completed. There are a number of ideas for additional projects to make our material more useful to members and researcher.
Our next meeting is our annual meeting and election of officers. We are looking for people that would like to help out with the library and become an officer.
V President’s Report: Edward Waller
Treasurer’s Report: Roe Ostheim
We started out investing with a Financial Advisor at our Bank as we were not getting enough interest on our CDs. We started out with $50,000 and then we added $30,000 and since then we have added another $15,000 for a total of $95,000. This is a safe investment with a guarantee to earn more money than the original CDs.
Our Expenses so far this year is $8023 the major monies are for computers and digital equipment, Insurance and our rent. We spent around $1000 more this year than last year. Membership, Books n Magazines are down from last year. Cash Gifts have gone up this year in comparison to last year. We have a total of $117,569.12
Scanning Committee Report: Ed Westen
The scanning department would like to welcome a new volunteer scanner, Todd Ash. Todd was previously employed in the copying department at the National Archives so his job here is clearly a step up.
Tom Bergen has returned from his sojourn at Tampa Hospital and is doing well. Gary Wright has returned from the wilds of Ohio and Mark Silverstein has returned from the Wild West.
Working together, our group has pushed our scanned and processed magazine total to 10,440. That represents 91% of our collection of 11,460 magazines. We are hopeful that the magazine scanning can be completed, perhaps, before the Annual Meeting in January.
Ed Westen, Bound material scanning
Newsletter Committee: Jim Sweeney
Membership: Terry Crump
Membership is still a work in progress. Bob Proctor has been very helpful in the transition. I am still getting a handle on the duties and simplifying. I have been focused on reminding members of their dues and trying to get in touch with those that we have not heard from in sometime.
We have added 12 new members this year and reconnected with a number of others.
Thanks to all who have been so helpful.
Newsletter: Jim Sweeney
As of 15 October 2016 and since my last report we added 162 issues which include the current issues from 26 active clubs and 10 back issues from Lupin Lodge, a new addition. Total additions for the year were 519.
Work on the Archived files has resulted in the processing of 8 more clubs containing 54 newsletters and 1.06 Gb of data. These files are included in the October newsletter shelf list totals of 10812 Newsletters.
I expect the effort on the Archives to pick up this quarter as more help becomes available
Total Scanned Newsletters
Jun 01 9,467
Sep 01 10,359
Oct 01 10,496
Meeting adjourned at 12:01 pm
Job Descriptions and SOP: Dave Foote
**JOB DESCRIPTIONS** * Our job descriptions project has made significant progress since the April board meeting. In the Staff only area of our website, we now have at least partially completed job descriptions for the five elected officers plus eleven other jobs including: - Head Librarian - Newsletter Scanning Leader - Magazine Scanning Leader - Video Leader - Book Leader - Web Site Leader - Archive Leader - Research Leader - Newsletter Leader - Technical Leader - Membership Leader * We also have listed six more jobs where we have come up with the titles we need, but the actual duties are yet to be developed. Those jobs include: - Publicity Leader - Audio Leader - Club Contact Leader - Who's Who Leader - Photo Leader - Post Card Leader * Volunteers who might not have recently looked at job descriptions on the website should do so and let me know of any changes, additions, deletions, etc, recommended. Also, should anyone have thoughts or ideas about what duties should be included in which job descriptions (can be your own or other people’s job descriptions) please let me know about that also. * During the new quarter, we will continue working on the job descriptions project and there will likely be some cases where we will be asking specific volunteers for additional information about the jobs they are now doing - - - we want to make sure that all tasks being accomplished by anyone on the staff are included in a job description. **Standard Operating Procedures (SOP)** * With the Job Descriptions project fairly well along, during the next quarter we will be emphasizing further development of the SOP. We have a Chapter Headings outline of the SOP completed and are pretty well along with the two largest components, the Job Descriptions and the Volunteer Manual (also known as the Librarian Manual). In the new quarter, we will be adding write-ups in each Chapter, and we will be asking people with knowledge/experience in the various areas for help with some of the write-ups. * For the benefit of those who might not have seen it, the Chapter Outline of the SOP is provided below. If anyone has thoughts about any additions, changes, deletions, etc for this outline, please let me know. That concludes my report for this quarter. I will not be present at the October Board Meeting, so please email me if there are any questions about my projects. Dave Foote
Meeting adjourned at six minutes past Noon.
Here is an outline of the present status of the SOP
Chapter Outline of ANRL SOP
ANRL Mission Statement
Collections (Books, Magazines, Videos, Newsletters, Postcards, Photos, Audio tapes, Digital Archives, etc)
Database and Information systems
-Establishment & assignment of projects
-Monitoring & reporting of projects
-SOP Review & Development Project
Collaboration with outside organizations
-WNRL Glen Eden
-Universities and Colleges
Facilities & Equipment
—Office file backups